1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and service users.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. Details of how Transact Payments Limited, issuer of your Ribbon VISA debit card collects and processes your personal data can be viewed in their Privacy Policy.
1.3 We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website. Details of the cookies we use can be found on our cookie policy published on Ribbon Plc’ website.
1.4 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information.
1.5 In this policy, “we”, “us” and “our” refer to Ribbon PLC.
2. How we obtain and use your personal data
2.1 In this section we have set out:
(a) the general categories of personal data that we may process;
(b) in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;
(c) the purposes for which we may process personal data; and
(d) the legal basis of the processing.
2.2 The type of information we hold about you:
We may collect, store, and use the following categories of personal data about you:
- Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses
- ID documents, such as, driving licences, passports
- Photographs
- Date of birth
- Gender
- Employment status and salary
- Marital status and dependants
- Financial information
- Pay records
- Location of employment or workplace
- Details on payer or payees sending or receiving funds from you using Ribbon account
- Information we obtain from third parties, such as information that we obtain when verifying details supplied by you and information collected from publicly available sources. Such third parties may include fraud prevention agencies, banks, merchants and credit reference agencies.
- Other information about an individual that you or they disclose to us when communicating with us
- IP addresses
- Cookies (please see our COOKIES policy)
2.3 Lawful grounds for using your information:
We are permitted to process your personal data in compliance with Data Protection Legislation by relying on one or more of the following lawful grounds:
- You have explicitly agreed to us processing such information for a specific reason;
- The processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you;
- The processing is necessary for compliance with a legal obligation we have;
- The processing is necessary for the purposes of a legitimate interest pursued by us, which might be: to provide services to you;
- to ensure that our customer accounts are well-managed;
- To prevent, detect, investigate and prosecute fraud and alleged fraud, money laundering and other crimes and to verify your identity in order to protect our business and to comply with laws that apply to us and/or where such processing is a contractual requirement of the services or financing you have requested;
- to protect our business interests;
- to ensure that complaints are investigated;
- to evaluate, develop or improve our services; or
- to keep our customers informed about relevant services, unless you have indicated at any time that you do not wish us to do so.
2.4 Purposes of processing:
| How we use your information | Legal basis |
| To provide and manage your account(s) and our relationship with you |
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| To give you statements and other information about your account or our relationship |
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| To handle enquiries and complaints |
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| To provide our services to you |
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| For assessment, testing (including systems tests) and analysis or behaviour scoring, statistical, market and product analysis and market research. |
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| To evaluate, develop and improve our services to you and other customers |
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| To protect our business interests and to develop our business strategies |
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To contact you, by post, phone, text, email and other digital methods. This may be:
to keep you informed about products and services you hold with us and to send you information about products or services (including those of other companies) which may be of interest to you. |
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| To meet our regulatory compliance and reporting obligations and to prevent, detect, investigate and prosecute fraud and alleged fraud, money laundering and other crimes. |
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| To assess any application you make, including carrying out fraud, money laundering, identity, sanctions screening and any other regulatory checks. |
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| To transfer your information to or share it with any third party to whom your account has been or may be transferred following a restructure, sale or acquisition of any Ribbon group company |
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| To share your information with UK or other relevant tax authorities, credit reference agencies, fraud prevention agencies, and UK and overseas regulators and authorities |
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| To share your information with our partners and service providers |
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3. Providing your personal data to others
3.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.
3.2 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.3 We may disclose your enquiry data to one or more of those selected third party suppliers of goods and services identified on our website for the purpose of enabling them to contact you so that they can offer, market and sell to you relevant goods and/or services. Each such third party will act as a data controller in relation to the enquiry data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy policy, which will govern that third party’s use of your personal data.
3.4 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.5 The recipient of your personal data may also include any revenue service or tax authority for e.g. HMRC or for Common Reporting Standards and FATCA reporting to US IRS. In addition to this, fraud prevention agencies and law enforcement agencies may also use your personal data to prevent fraud and money-laundering and to verify your identity.
4. International transfers of your personal data
4.1 In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
4.2 We and our other group companies have offices and facilities in India, UK and Gibraltar. The European Commission has thus far, not made an “adequacy decision” with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained from here.
4.3 You acknowledge that personal data that you submit for publication through our app, website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
5. Retaining and deleting personal data
5.1 This Section 5 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
5.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
5.3 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
5.4 Fraud prevention agencies can hold your personal data for different periods of time. If they’re concerned about a possible fraud or money laundering risk, your data can be held by them for up to six years.
6. Amendments
6.1 We may update this policy from time to time by publishing a new version on our website.
6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
6.3 We may notify you of changes to this policy by email or through the private messaging system on our website.
7. Your rights
7.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a) The request has been provided to us in writing.
(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may refuse your request if it is manifestly excessive or repetitive of a previous request, we have already provided to you. It will help expedite your request if you can provide sufficient detail of the nature of your request to enable us to provide a prompt targeted response.
Please note we will comply with your request within 30 days of proof of identity being provided and accepted. In circumstances where your request is complex and we require more time, we will write to you to inform of this and our anticipated response timeframe.
7.2 We may withhold personal information that you request to the extent permitted by law.
7.3 You may instruct us at any time not to process your personal information for marketing purposes.
7.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
7.5 You have the right to:
7.5.1 Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
7.5.2 Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
7.5.3 Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
7.5.4 Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
7.5.5 Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- If you want us to establish the data’s accuracy.
- Where our use of the data is unlawful, but you do not want us to erase it.
- Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
- You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
7.5.6 Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
7.5.7 Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you would like to contact us in relation to any of the rights set out above please contact us using the following contact details. To protect your privacy and security, we may take reasonable steps to verify your identity before providing you with the details.
Ms Sonal Chopra, The Data Protection Officer, Ribbon Plc. Head Office: 2 Irish Town, Gibraltar GX11 1AA
8. Special Category Data
In general, we will not collect any sensitive (special category data) about you unless we have a lawful reason to do so. In the event that we are required to obtain special category data we will provide you with the rationale for our request and the purpose. We need your consent to obtain and hold special category data about you, however, if consent is not given, we may not be able to provide services to you or to enter into an agreement with you.
9. Right To Complain To The Supervisor
You can contact the respective regulatory authority, as the Information Commissioner, if you have any concerns about how Ribbon Plc has handled your personal data and you also have the right to make a complaint at any time to the Information Commissioner’s Office. You can find out more information about your rights as a data subjects, their regulatory powers and actions they can take on their website.
